RULE 8 - HOLIDAYS

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Purpose (8.1)
Authorized Holidays (8.2)
Holiday Clarifications (8.3)
Compensation (8.4)
Other Than Normal Work Week (8.5)
Holiday During Paid Leave (8.6)
Exclusions From Holiday Pay (8.7)
Responsibilities of Department Head (8.8)
    1. Purpose:
      2.

      The purpose of this rule is to establish the annual holiday schedule for the City of Sarasota.

    2. Authorized Holidays:

The official holidays to be observed by the employees of the City of Sarasota shall be:

1

New Year's Day

January 1st

2

Dr. Martin Luther King Jr.'s Birthday

3rd Monday in January

3

President's Day

3rd Monday in February

4

National Memorial Day

Last Monday in May

5

Independence Day

July 4th

6

Labor Day

1st Monday in September

7

Veteran's Day

November 11th

8

Thanksgiving Day

4th Thursday in November

9

Friday after Thanksgiving

Friday after Thanksgiving

10

Christmas Eve

December 24th

11

Christmas Day

December 25th 

8.,3 Holiday Clarifications:

     

  1. General: The City Manager or City Auditor and Clerk, for their individual employees, may designate any other workday a holiday for eligible employees.

    2.  

  2. Normal Work Week (Monday through Friday):

       

    1. An official holiday that falls on a Sunday shall be observed on the following Monday by regular employees whose scheduled workweek is either Monday through Friday, or Monday through Saturday.

      2.  

    2. Regular employees whose regular scheduled workweek is Monday through Friday shall observe an official holiday that falls on a Saturday on the Friday preceding the holiday.

     

  1. The City Manager and City Auditor and Clerk, may choose to modify the above official holiday schedule for efficient management of the City.

     

  1. Qualified Employees: The following employees qualify to receive compensation for an official holiday without working the holiday, and without charge against any accumulated leave:

       

    1. Regular employees
    2. Regular part-time employees with six (6) or more calendar months of continuous service completed prior to the date of the holiday, and who have regular scheduled hours of work, provided the holiday falls upon a day of their work schedule.
    3. Probationary employees, both part-time and full-time may be authorized to receive pay for holidays at the discretion of the Department Head, whose decision shall be final and binding. Appeals of the Department Head’s decision are not authorized.

8.4 Compensation:

Hourly paid employees who qualify under the above shall be paid their regular straight-time rate of pay for their regularly scheduled hours of work for the day on which the holiday fell, or was observed. Salaried employees shall receive their regular compensation during the work week when such holidays occur. Holiday hours compensated for, though not actually worked, shall not be computed as time worked for overtime pay.

8.5 Other Than Normal Work Week:

     

  1. The following shall include any employee whose regularly scheduled work week includes Saturday or Sunday as a day of work and who is required to work on a holiday falling on Saturday or Sunday, and whose days off are scheduled during the normal work week.

    2.  

  2. Employees whose services are required on an official holiday will be afforded one of the following at the discretion of the Department Head:

       

    1. A day off on the next practicable day thereafter, within a time limit of three (3) calendar months

      2.  

    2. Pay for the hours worked on the holiday at their regular straight-time rate of pay in addition to their regular straight-time pay for the scheduled work day on which the holiday fell; or

      3.  

    3. Police Officers’ duty schedules are subject to compliance with the Union Contract, if applicable.

8.6 Holiday During Paid Leave:

An employee, who is on paid leave status on an official holiday, will receive compensation for the holiday.

8.7 Exclusions from Holiday Pay:

The following employees are not qualified to receive compensation:

     

  1. Any employee who is absent for any reason, without the specific prior approval of the Department Head, or his or her designee for such absence, on either his or her scheduled working day immediately preceding or immediately following the day on which a holiday is observed.
  2. Temporary Employees
  3. Part-time employees without regularly scheduled hours or days of work
  4. Employees on Worker’s Compensation

8.8 Responsibilities of Department Head:

Nothing set forth herein shall be construed as relieving the Heads of the various departments, offices and activities of their responsibilities for the performance of required functions.

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